Schedule 13 - Rules of Conduct of Co-opted Members of the Joint Committee and the Economic Strategy Board

 

1              These rules apply to you in your capacity as:

1.1             a co-opted member of the Joint Committee or

1.2          the Economic Strategy Board of the Swansea Bay City Region. 

You must observe these rules whenever you attend a meeting of the Joint Committee or the Economic Strategy Board.

2              You shall conduct yourself appropriately and shall treat others with respect at meetings of the Joint Committee and the Economic Strategy Board.

3              You shall not conduct yourself in a manner which could reasonably be regarded as bringing the Joint Committee or the Economic Strategy Board or the Swansea Bay City Region into disrepute.

4              You shall abide by any policies and procedures adopted by the Joint Committee.

5              You shall prepare fully for meetings of the Joint Committee and the Economic Strategy Board including reading papers and seeking advice from the Regional Office when necessary.

6              You shall comply with any request for information from the Accountable Officer or the monitoring officer of the Accountable Body properly and reasonably required in connection with your role as a member of the Joint Committee or the Economic Strategy Board.

7              As part of your role you may be requested by the Joint Scrutiny Committee to provide information or to attend a meeting and answer questions in connection with your activities as a member Joint Committee the Economic Strategy Board or the Swansea Bay City Deal, as the case may be and you are expected to comply with any such request.

8              You shall not disclose confidential information nor any information relating to business of the Joint Committee or the Economic Strategy Board which is exempt from public access

9              You shall avoid situations where your interests will conflict with the interests of the Swansea Bay City Region.

10           You shall regard yourself as having a personal interest in any business of the Joint Committee or Economic Strategy Board if it relates to or is likely to affect:

10.1       Any employment or business carried on by you or any person who employs or has appointed you.

10.2       Any firm in which you are a partner or any company for which you are a remunerated director.

10.3       Any corporate body which has a place of business or land in the Swansea Bay City Region and in which you have a beneficial interest in a class of securities of that body that exceeds the nominal value of £25,000 or one hundredth of the total issued share capital of that body.

10.4       Any land in which you have a beneficial interest which is in the Swansea Bay City Region.

10.5       Any land in the Swansea Bay City Region in which you have a licence to occupy for 28 days or longer.

11           You shall regard yourself as having a prejudicial interest in any business of the Joint Committee or Economic Strategy Board if you have a personal interest which a member of the public with knowledge of the relevant facts would reasonably regard as so significant that it is likely to prejudice your judgment of the public interest.

12           You shall inform the Regional Office of your personal interests so that the Regional Office may register your interests on a register of interests of co-opted members of the Joint Committee and the Economic Strategy Board.  You shall inform the Regional Office of your personal interests:

12.1       No later than 28 days after your acceptance of co-option to the Joint Committee or the Economic Strategy Board; and

12.2       No later than 28 days after you become aware of any new personal interests.

13           If you have a personal interest in any business which is considered at a meeting that you attend of the Joint Committee or the Economic Strategy Board you must disclose to that meeting the existence and nature of your interest before or at the commencement of the consideration of the business or when the interest becomes apparent.

14           If any of the following circumstances apply in respect of an item of business of the Joint Committee or the Economic Strategy Board you shall subject to paragraph 15 withdraw from the meeting and you shall not participate in the consideration of the business if:

14.1       The business relates to project for which the body which nominated or appointed you to the Joint Committee or the Economic Strategy Board is the Delivery Lead.

14.2       You have a prejudicial interest in the business.

15           Where you have a prejudicial interest in any business considered by the Joint Committee or the Economic Strategy Board you may attend a meeting of the Joint Committee or the Economic Strategy Board at which the business is considered for the purpose of making representations answering questions or giving evidence to the same extent that members of the public are allowed to attend the meeting for the purpose of making representations answering questions or giving evidence.

 

Undertaking to abide by the rules of conduct

I (name of co-opted member) undertake to abide by the rules of conduct of co-opted members of the Joint Committee and the Economic Strategy Board of the Swansea Bay City Region

 

Signed ----------------------------------------------------------------------------------------------------------------------------------------------------------------

 

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