PWYLLGOR Y GWASANAETHAU DEMOCRATAIDD

11EG Mehefin 2018

 

 

GWEITHIO'N DDI-BAPUR

 

Yr argymhellion / penderfyniadau allweddol sydd eu hangen

 

Ystyried a ddylai'r Awdurdod symud tuag at system ddi-bapur o gyfathrebu â'r holl Gynghorwyr a thrafod dyddiad addas, pe cytunir i weithio'n ddi-bapur.

 

 

 

Y Rhesymau:

 

Cymeradwyodd y Cyngor rybudd o gynnig yn ei gyfarfod ar 14 Ionawr 2015 a chytunwyd i symud i system ddi-bapur o gyfathrebu â'r holl Gynghorwyr, cyn gynted ag y bo modd.

 

Mae system rheoli pwyllgorau ar waith sy'n galluogi'r Awdurdod i gynnal cyfarfodydd yn electronig ac mae'r Uned Gwasanaethau Democrataidd, fel rhan o'r adolygiad Trawsnewid i Wneud Cynnydd wedi nodi bod gweithio'n ddi-bapur yn ffordd o sicrhau arbedion effeithlonrwydd.

 

 

Ymgynghorwyd â’r Pwyllgor Craffu -             Amherthnasol

Angen i’r Bwrdd Gweithredol wneud penderfyniad NAC OES     

Angen i’r Cyngor wneud penderfyniad                           OES

YR AELOD O'R BWRDD GWEITHREDOL SY'N GYFRIFOL AM Y PORTFFOLIO – Y. Cyng. David Jenkins (Adnoddau) a’r Cyng. Mair Stephens (Rheolwr Busness y Bwrdd Gweithredol)

Y Gyfarwyddiaeth

Enw Pennaeth y Gwasanaeth:

Linda Rees-Jones

Awdur yr Adroddiad:

Gaynor Morgan

 

Swyddi:

Pennaeth Gweinyddiaeth a'r Gyfraith

 

Pennaeth y Gwasanaethau Democrataidd

 

 

Rhifau ffôn  01267 224028

Cyfeiriadau e-bost:

GMorgan@sirgar.gov.uk

 


EXECUTIVE SUMMARY

DEMOCRATIC SERVICES COMMITTEE

11TH JUNE 2018

 

 

DISCUSSION PAPER ON PAPERLESS WORKING

 

 

 

 

The Council at its meeting held on the 14th January 2015 (Minute 7.2 refers) considered and supported the following notice of motion submitted by Councillor E.Dole:-

“In light of the financial crisis facing local Government and the proposed budget efficiencies required – this Council believes that there is a need to identify savings wherever they can be achieved. This Council therefore proposes that all Councillors should accept their responsibility in contributing towards efficiency savings and therefore move as soon as possible to a paperless system of communication with all Councillors”.

As part of a Transform, Innovate and Change review of the Democratic Services function, the Democratic Services Committee is being asked to consider whether it is now appropriate for the Authority to move towards a paperless system of communication with all Councillors.

A discussion paper is attached.

 

 

 

 

 

 

 

 

DETAILED REPORT ATTACHED ?

YES

 


IMPLICATIONS

 

 

I confirm that other than those implications which have been agreed with the appropriate Directors / Heads of Service and are referred to in detail below, there are no other implications associated with this report :

 

Signed:   Linda Rees Jones, Head of Administration & Law                    

 

Policy, Crime & Disorder and Equalities

 

Legal

Finance

ICT

Risk Management Issues

Staffing Implications

Physical Assets 

NONE

YES

YES

NONE

NONE

NONE

YES

Legal 

The Local Government Act 1972 specifies that

 

a summons to attend the meeting, specifying the business to be transacted thereat, and signed by the proper officer of the Council, shall, subject to sub-paragraph (3) below, be left at or sent by post to the usual place of residence of every member of the Council

 

The Authority will need to consider all legal implications prior to a final decisions being made.

 

FINANCE

Funding will need to be identified for any electrical works required to install charging facilities within meeting rooms, this is required in order to move towards digital delivery of the democratic process.

ICT

The relevant Committee management software and IT kit were procured in 2015.

No additional costs are envisaged at this stage.

PHYSICAL ASSETS

Electrical works will be  required to install appropriate  charging facilities within meeting rooms.

 

 


CONSULTATIONS

 

 

I confirm that the appropriate consultations have taken in place and the outcomes are as detailed below

 

Signed:   Linda Rees Jones, Head of Administration & Law                    

 

 

1.Scrutiny Committee

Not applicable

2.Local Member(s)

Not applicable

3.Community / Town Council

Not applicable

4.Relevant Partners 

Not applicable

5.Staff Side Representatives and other Organisations 

Not applicable

Section 100D Local Government Act, 1972 – Access to Information

List of Background Papers used in the preparation of this report:

 

Title of Document

 

File Ref No.

Locations that the papers are available for public inspection

The Local Government Act 1972

 

 

 

https://www.legislation.gov.uk/ukpga/1972/70/contents

 

Council Meeting – 14th January 2015 (Minute 7.2)

 

http://online.carmarthenshire.gov.uk/agendas/eng/COCO20150114/MINUTES.HTM