SURVEY RESULTS 2017 – SUMMARY OF RESPONSES

 

70 of 74 Members responded (some members chose more than one option)

 

 

Timing of meetings

 

Meeting

10.00 am

(as at present)

2.00pm

 

6 pm

Alternative timings

Council

56

80%

6

8.57%

9

12.85%

2

2.86%

Committees

54

75.71%

11

15.71%

11

15.71%

2

2.86%

Member Developments Sessions

48

68.57%

16

15.71%

11

15.71%

3

4.28%

 

Examples of Comments:-

  1. If 10% prefer evening meeting then perhaps we could have those 10% of the time.
  2. Mornings are better as meetings can continue into the afternoon if required.
  3. To make it fair to those who work, meetings at 9am or 6pm would be a great help.
  4. Evenings preferably to allow for employment.
  5. To get the best cross section of members it would be of help to move as many meetings to evening. This will help with employment or members with child care issues.
  6. Don't finish work until 10am so unable to attend meetings before then.
  7. For members in full or part time employment 6pm start would be less disruptive.

 

 


Meetings by Area

 

Council Meetings

10.00 am

2.00pm

 

6 pm

Alternative timings

Dinefwr District Area (18)

16

88.9%

1

6.25%

2

11.11%

0

0%

Carmarthen District Area (24)

20

83.33%

2

8.33%

2

8.33%

1

4.17%

Llanelli Borough (28)

20

71.43%

3

10.71%

5

17.86%

1

3.57%

 

 

Committee Meetings

10.00 am

 

2.00pm

 

6 pm

Alternative timings

Dinefwr District Area (18)

13

72.22%

5

27.78%

2

11.11%

0

0%

Carmarthen District Area (24)

20

83.33%

3

12.05%

3

12.50%

2

8.33%

Llanelli Borough (28)

21

75.00%

3

10.71%

8

28.57

0

0%

 

 

Development Meetings

10.00 am

 

2.00pm

 

6 pm

Alternative timings

Dinefwr District Area (18)

11

61.11%

4

22.22%

4

22.22%

0

0%

Carmarthen District Area (24)

17

70.83%

7

29.17%

2

8.33%

3

12.50%

Llanelli Borough (28)

20

71.43%

5

17.86%

5

17.86%

0

0%

 

 


Meeting demographics

 

The table below shows the breakdown of meeting timing preference by age group:

 

Age Group

Council Meeting

Committee & Sub Committee Meetings

Member Development Session

(Totals)

Morning

Afternoon

Evening

Morning

Afternoon

Evening

Morning

Afternoon

Evening

20 – 40

(7)

4

3

1

3

3

2

3

1

3

41 – 50

(8)

4

1

3

4

2

3

4

2

3

51 – 60

(22)

18

1

3

17

4

4

15

4

5

61+

(33)

30

1

2

30

2

2

26

9

0

NB: Some members selected more than one option

 

Of the 11 members indicating a preference for evening committee meetings, these can be broken down as follows:

 

Committee Name

Total No of members

(11)

Age group

20 – 40

(2)

Age Group

41 – 50

(3)

Age Group

51 – 60

(4)

Age Group

61+

(2)

Appeals Committee

1

 

 

1

 

Appointments Committee A

1

1

 

 

 

Appointments Committee B

2

 

 

2

 

Audit Committee

4

 

1

1

2

Democratic Services Committee

1

1

 

 

 

Education & Children’s Scrutiny Committee

1

1

 

 

 

Environmental & Public Protection Scrutiny Committee

1

 

 

1

 

Executive Board

2

 

 

2

 

Executive Board Member Decisions Meeting for Communities and Rural Affairs

1

 

 

1

 

Executive Board Member Decisions Meeting for Housing

1

 

 

1

 

Joint Scrutiny – Education & Children and Social Care and Health Scrutiny

2

1

1

 

 

Joint Scrutiny Committee

3

 

1

2

 

Licensing Committee

1

 

1

 

 

Licensing Sub Committee A

1

 

1

 

 

Members Appointments

1

 

1

 

 

Planning Committee

2

1

 

1

 

Policy & Resource Scrutiny Committee

5

 

2

1

2

Social Care & Health Scrutiny Committee

1

 

1

 

 

Standards Committee

1

 

 

1

 

 


Location

 

Meeting

Carmarthen

Llanelli

Either location / No preference

Audit Committee

47

67.14%

6

8.57%

13

18.57%

Scrutiny Committee

53

75.71%

6

8.57%

8

11.42%

Licensing Committee

44

62.86%

7

10.00%

14

20.00%

Licensing Sub Committee

44

62.86%

7

10.00%

14

20.00%

Democratic Services

47

67.14%

6

8.57%

13

18.57%

Standards Committee

49

70.00%

5

7.14%

12

17.14%

Other Committees

44

62.86%

10

14.28%

12

17.14%

Member Development Events

43

61.43%

9

12.85%

13

18.57%

 

Examples of Comments:-

 

  1. Should be central location and based on location of staff & facilities to save costs.
  2. Carmarthen is central to the county.
  3. AM in Carmarthen / PM in Llanelli
  4. Carmarthen has always been the centre of administration and also has in place translation and webcasting facilities.

 


Intervals

 

Meeting

Same

Alternative

Council - (Monthly)

67

95.71%

Every 3 weeks

Audit - (Quarterly)

64

91.42%

 

Planning - (every 4 weeks)

66

94.28%

 

Licensing - (every 6 weeks)

63

90.00%

 

Scrutiny - (every 6-8 weeks)

66

94.28%

 

Democratic Services - (Quarterly)

62

88.57%

Every 4-6 months

Member Appointments - (Quarterly)

63

90.00%

 

Standards - (Quarterly)

64

91.42%

As required

Other Meetings - (scheduled weekly/monthly & held depending on business)

66

94.28%

As Required

 

Examples of Comments:-

 

  1. Planning meetings every 4 weeks at present but they meet twice a month maybe 3.